![]() ![]() Q: What is the estimated processing time?Ī: The processing time is dependent on the volume of letters received, whether the letter is accepted/rejected, and the additional impact of including existing entities who are renewing or updating their registrations. If rejected, the letter will include the reason for rejection and instructions to resolve the issue. The email will contain information about whether the letter is accepted or rejected. ![]() Q: How will entities be notified once their letter is accepted or rejected?Ī: The entity administrator will receive an email after the review is completed. (Since there is no email confirmation of receipt, your clients may indeed want to send it return receipt requested, just so that they can be confident that their letter was received.) Entities may send the letter using certified mail to get the return receipt or use an express mail service if they wish to track the physical receipt of the letter. Q: Should entities mail their letter via Certified Mail, Return Receipt Requested?Ī: Incoming letters are handled in the order received. An email is sent once the letter is processed (an FSD ticket is created when the letter has been reviewed). Once the letter is received, it is opened and sent forward for processing. Q: Should entities expect an email or a letter that confirms receipt?Ī: There is no email to confirm receipt of the letter. Q: When should the notarized letter be sent – simultaneously with electronic submittal or after CAGE code is received?Ī: Entities can submit at any time – they do not need to wait to clear CAGE. Regarding the submission of notarized letters : A graphic with this information is also available ( click here to view graphic). CLICK HERE for a spreadsheet with each state’s requirements. ![]() The type of stamp or seal required on notarized documents varies from state to state. Double check the DUNS Number for accuracy against your SAM registration. Include all nine digits of your DUNS Number. Your letter must indicate one or the other. The template directs you to select one of two choices for who can administer your account, either self administration confirmation or third party agent designation. Failure to include a statement clarifying your account administration preference.Complete all sections of the template to avoid these main causes of rejection:.Review the applicable instructions for domestic entities or international entities to ensure you select the appropriate template. Use one of the templates provided in the FAQs.GSA recommends the following to entities submitting notarized letters : Notices of all updates will also be included in APTAC’s Weekly Newsletter. Please see this important information below, which will be updated as new responses are received. GSA is responding to questions submitted by APTAC on an ongoing basis. In the wake of the System for Award Management data breach in late March, APTAC has been in close communication with GSA officials in an effort to answer PTAC questions, raise PTAC concerns, and ensure that information on how to best meet new SAM registration/update requirements gets out to the PTACs-and their clients-as quickly as possible. Take the extra time to ensure all information is accurate and complete or you will be required to submit another hard copy notarized letter. Double check that the appointed Entity Administrator’s email address and phone number, as well as the entity physical address, match the information contained in the SAM registration. You can select either self-administration confirmation or third-party agent designation. On the template you are directed to select one of two choices for who can administer your account. Tips to Complete Your Notarized Letter Correctly ![]()
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